cleardata | post room document scanning services
Cleardata can act as a virtual post room for your business. The company is one of the largest document scanning bureaus in the UK, using the latest Kodak document scanning technology.
Cleardata will set up a PO Box address to receive mail on behalf of your company.
Any size of document can be scanned from postage stamps, receipts to documents up to AO in size. Cleardata can scan your documents including invoices or accounts payable documents and upload them to a secure ftp site, in a format compatible with existing software or systems.
Cleardata uses ocr (optical charactar recognition) and icr (intelligent character recognition) software to automatically capture, digitise and index areas on documents, such as invoice numbers, supplier names, order numbers or handwritten text. This enables you to find your data easily, with simple keyword search technology.
Cleardata can scan your documents in a format compatible with your own software or systems. Alternatively the company can upload them to an online hosted document managementsolution. This solution can include automated document workflow solutions for your business. Enabling you to reduce labour intensive data entry and processing costs for example, accounts payable or invoice processing.
Cleardata can handle your accounts payable processing for you, using Readsoft Technology, giving you the benefit of no upfront software costs and reducing your labour intensive data entry processes.
benefits of automated invoice processing
- Help your business go paperless
- Reduce costs by up to 75%
- Reduce labour intensive data entry processes
- Find your documents quickly
- Fully audited digital document trail
benefits of outsource post room scanning
- digitise your records on arrival
- reduce overheads for mail room function
- no capital costs to set up digital post room
- electronic audit trail of documents from arrival
- mail, correspondence, complaints or customer satisfaction forms or surveys can be digitised on arrival and uploaded to a secure online document management system
online document management system, provides:-
- flexible access from anywhere using internet browser
- no formal training required
- easily searchable records
- download documents in native format
- version control available
- document management work flow systems for processing any type of task, e.g. invoice processing or accounts payable
For further details on Cleardata's Post Room Scanning Services and Online Hosted Solutions call 0800 046 8085 or contact us.
Cleardata wins scanning and document management contract for SRCL. Find out more...
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